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In this issue:

  • 2010 E-File Update
  • Form 5500-EZ
  • Time is running out for early renewal discounts!
  • Use MyCFS to keep track of vouchers.

2010 E-File Update
Each year we receive calls from customers asking why our programs don't support e-filing for Form 941 or a particular state payroll or sales tax form.

To begin with, there are two methods of e-filing forms—web-based and file-upload. With web-based e-filing, the user must manually log in to a government website and fill out the necessary information on a succession of screens. When finished, the user hits a "submit" button, and the form is filed. With web-based e-filing, our software can indirectly aid the user by compiling data and providing software-generated reports containing the information to be manually entered online.

With the file-upload method of e-filing, the user creates a file from within a software program, and the file is uploaded to a government website. Usually, the software user/preparer directly submits the file to the government. However, sometimes the file-upload method requires the software company to act as an intermediary or third-party provider; the user sends the file to the software company, and the software company forwards the file to the government. With the file-upload method of e-filing, it may be possible for our software to create the file to be uploaded. However, if the software company is required to submit the file, CFS is not equipped to act as a third-party provider.

We can only offer e-file for forms where the file-upload method is available and no third-party provider is required.

Details follow regarding the latest e-file developments in California Sales Tax Preparer, New York Sales Tax Preparer, and CFS Payroll System.

California Sales Tax Preparer— The California State Board of Equalization has recently developed a Direct Transmit Program for software developers. We are enrolled in the testing and certification process for this program. Once this process is completed, California Sales Tax Preparer users will be able to transmit returns and payments directly to the BOE electronically and receive confirmation that the return and payment have been received.

NY Sales Tax Preparer— New York has recently imposed “e-file mandates” for certain tax preparers and businesses that prepare their own returns. Information regarding the mandates is posted online— here, for tax preparers, and here, for businesses that self-file. We have also provided links to these pages within NY Sales Tax Preparer, so that users may determine whether or not the mandate applies to them. If it does, the user must manually enter the data online, as the system is web-based. However, the software can be used to prepare printed forms to assist in manually entering the information online.

CFS Payroll System currently supports payroll form e-filing for a number of states that use the file-upload method with no third-party provider requirement. We will offer e-filing for additional state forms—and for Form 941—if and when it is possible to submit those forms using the file-upload method with no third-party provider requirement.

Form 5500-EZ
Lately, we have been receiving a lot of calls from customers regarding Form 5500-EZ, Annual Return of One-Participant (Owners and Their Spouses) Retirement Plan. This form is included in TaxTools and Small Business Tools. The current year's version of the form has just been released by the IRS. We will notify customers by e-mail when an update containing Form 5500-EZ has been posted for download.

Remember—if you have a dedicated high-speed Internet connection such as DSL or cable, you can configure most CFS programs to automatically check for updates each time you run the program. Click "Configuration" on the toolbar, and check the box next to "Check for web updates when program starts."

Time is running out for early renewal discounts!
There are only a few days left to take advantage of our biggest renewal discounts of the year. Renew your CFS software by May 31st to:

    Custom Folders
  • Apply the vouchers you earned last year;
  • Earn $10 vouchers for each program you renew early; and
  • Receive 20% off the first-time purchase of additional software titles!

Also by May 31st, be sure to:

  • Renew your W2/1099 Payroll System software to receive a free forms starter kit; and
  • Order your tax forms, envelopes, folders and other supplies to receive a 20% discount on these items!

The easiest way to renew your CFS products is by using your MyCFS account to renew online. Your MyCFS account gives you secure access to your customer information, as well as allowing you to shop securely at our online store. You can view your order history, see if you have vouchers available, and view and fill out your renewal order form online.

To log in to your MyCFS account and access your renewal information, click here. If you don't have a MyCFS account, it's easy to register. Just go to TaxTools.com and click on "Create Account" under the MyCFS menu, or click here. You will need to provide a valid e-mail address and a password.

NOTE: If you renew online, you do not need to return the paper renewal form.

Use MyCFS to keep track of vouchers.
Did you know you can use your MyCFS account to keep track of early-renewal discount vouchers you may have earned? Go to TaxTools.com and select "Vouchers" from the MyCFS menu, or click here. You will be asked to provide your e-mail address and password. If you do not have a MyCFS account, click the "Register" button to register for one.

CFS Customer Service

2-for-1 Specials

TaxTools '10 & '11 . . . . . . . . . . $189

CA 571 Preparer '10 & '11. . . . . . . $ 99

Quick Reference Guide '10 & '11. . . . $ 39

Please contact us if you would like to discontinue this free monthly service.